- Meeting request emails are used to propose and plan meetings.
- A meeting request email should be clear and professional.
- Effective meeting requests emails state the purpose of the meeting, suggest a time and date, and include a call-to-action (CTA).
目次
ミーティングリクエストメールとは何ですか？
- An email subject line. The best email subject lines boost open rates and response rates. So make your subject lines clear and compelling — especially when it comes to cold emails.
- An intro. If you haven’t met the contact, be sure to introduce yourself, your job title, or company name. Keep the introduction relevant and straight to the point.
- The purpose of the meeting. Make sure the recipient understands the goal of the meeting and why it’s valuable to them.
- The meeting time and location. Suggest potential meeting times and locations while staying flexible. If it’s a virtual meeting, be sure to specify and provide a video conferencing link.
ミーティングリクエストメールを送信するメリット
- Future reference. The meeting request email serves as a handy reminder for both you and the recipient. It’s easy to refer back to the email for contact information, time, location, and meeting agenda.
- Ease of sharing meeting details. This is particularly useful for online meetings. You can send calendar invites and virtual meeting links. With booking online apps, all it takes is a few clicks.
- Confidentiality. Email lets you send meeting invitations to specific colleagues or contacts. That means it’s perfect for scheduling meetings that require a bit of confidentiality.
- Zero miscommunication. Unlike phone calls or other verbal communication, meeting request emails are ideal for confirming key meeting details like place or time. They help you avoid misunderstandings and keep everyone on the same page.
ミーティング依頼メールのベストプラクティス
魅力的なメール件名を作成する
- Request for meeting on [meeting date]
- Let’s meet on [meeting date]
- Hope to meet with you next week
- Request to connect
- Request to chat about [meeting topic]
- Proposing time to discuss [meeting topic]
- Check-in to discuss [meeting topic]
会議を確定する
リマインダーメールを送信する
会議依頼メールテンプレート8選
初回アポイント依頼メール
Dear [Recipient’s name],
My name is [your name] and I’m a [your job title] at [your company name]. We have a solution for [industry pain points] that can benefit your company.
We’ve already helped [past customer names] to achieve [business metrics].
Do you have time [suggested meeting time] to discuss [your proposed benefit] further?
Best regards,
[Your name]
見込み顧客への商談依頼メール
Hey [Prospect’s name],
We met at [event] yesterday.
Sounded like you were interested in some of the [your services] we offer.
Want to book a quick* meeting this week to see what we can do?
Let me know when you’re available.
Sincerely,
[Your name]
*When I say quick, I mean it – we’ll keep it to 15 minutes tops. I know you’re busy!
既存クライアント向けのミーティング依頼メール
Dear [Client’s name],
I hope this email finds you well. I’d like to schedule a brief meeting to discuss how our services have been meeting your business needs.
Your input is highly appreciated, and this meeting will help us identify new opportunities related to our ongoing collaboration.
Please let me know your availability, and I’ll arrange a time that works for you. Looking forward to our discussion.
Best regards,
[Your name]
製品デモのミーティング依頼メール
Dear [Client’s name],
I hope this email finds you well. I’d like to schedule a brief meeting to discuss how our services have been meeting your business needs.
Your input is highly appreciated, and this meeting will help us identify new opportunities related to our ongoing collaboration.
Please let me know your availability, and I’ll arrange a time that works for you. Looking forward to our discussion.
Best regards,
[Your name]
パートナーシップ機会のための面談依頼メール
Hello [Recipient’s name],
I’m [your name] and I’m reaching out on behalf of [your company name]. I saw that [specific aspects or achievements of the recipient’s company], and I’d love to discuss how we can work together to benefit both our organizations
Would you be able to meet [suggested meeting time and place]?
I look forward to hearing from you.
Best,
[Your name]
同僚への会議依頼メール
Hi [Colleague’s name],
I hope you’re doing well. I’d like to set up a quick chat regarding [meeting topic]. Do you have a few minutes to connect this week?
Please let me know when you’re free. Thanks!
Best,
[Your name]
チームミーティングのリクエストメール
Dear colleagues,
With the new month's approach, I would like to schedule a brief meeting to discuss [meeting topic]. All team members are requested to be present. The meeting will be held at [meeting time].
Please send confirmation by replying to this chain.
Regards,
[Your name]
正式な会議依頼メール
Dear [Mr./Ms. Last Name],
I hope this email finds you well. I would like to connect to discuss [meeting topic]. If it suits you, I suggest meeting at [suggested meeting time and place].
Kindly confirm your availability, or please feel free to propose an alternative time.
Thank you in advance. I look forward to meeting with you soon.
Sincerely,
[Your name]
要約：商談依頼メール
- Meeting request emails are useful when it comes to planning and preparing for meetings.
- Effective meeting request emails should make it easy for the different attendees to coordinate schedules.
- The meeting request email should indicate the date, time, location, and the purpose of the meeting.
- Consider sending a follow-up email to remind attendees of the meeting and provide additional information.